Open privacy policy
1. Data processing for the application procedure
If you apply for a job vacancy via our job page, we will process the following data for the purpose of the application process and possible employment with us: Salutation, first name, last name, e-mail address, date of birth , telephone number, salary requirement , application documents (CV, covering letter) and any other optional information.
We process the data that you have sent us in connection with your application in order to check your suitability for the position (or, if applicable, other open positions in our companies – if your consent is required here in accordance with the legal basis, we will obtain this beforehand) and to carry out the application process. If further data is processed as part of the ongoing application process, we will inform you of this separately.
The legal basis for the processing of your personal data in this application process is laid down in the Data Protection and Digital Rights Act. According to which the processing of data necessary in connection with the decision to establish an employment relationship is permitted.
Should the data be required for legal prosecution after the application procedure has been completed, data processing may be carried out on the basis of the requirements of Article 6 GDPR, in particular to safeguard legitimate interests pursuant to Article 6(1) lit. f) GDPR. Our interest then consists in the assertion or defence of claims. Furthermore, in individual cases we are obliged to match your data with personal sanctions lists / embargoes (Article 6(1) lit. c) GDPR). In the application process for filling particularly risk-sensitive positions, we carry out a validation of your details and obtain further additional relevant security information. The legal basis for this is Article 6(1) lit. a) GDPR.
If you use the options of automatic transfer of personal data from portals such as XING or LinkedIn or via an upload of your CV, your data will be transferred to OSP once per update. There is no permanent connection to the portals.
2. Duration of storage
Applicant data:
In principle, your application data will be stored for a period of 6 months. In the event of a rejection, this data will then be anonymised.
Employee data:
If you have been accepted for a position during the application process, the data from the application data system will be transferred to our HR master data system. In principle, the data will then be stored for the duration of the employment relationship, unless longer retention periods are provided for by law.
3. Recipients of applicant data
Your applicant data will be viewed by the HR department after receipt of your application. Suitable applications are then forwarded internally to the person responsible for the respective open position. If consent is required by law and we have it, the application documents may also be forwarded to other responsible persons from other departments. In principle, only those persons in the company have access to your data who need it for the proper conduct of our application procedure. This also includes the members of the employee representation. In the course of system maintenance and servicing, your data may come to the attention of the persons entrusted with it. The relevant persons or, if applicable, the service providers used are obliged to maintain data secrecy.